SOLUTIONS FOR THE INDUSTRY AND COMMERCE SECTOR
The Industry and Commerce sector covers a wide variety of businesses from department stores, wholesalers, distributors, hypermarkets or supermarkets to corporate, aerospace, automotive, etc. or local businesses.
Many of them, due to the large volume of documentation that they move, need to digitize a variety of documents, such as: delivery notes, invoices, orders, contracts, etc.
Last April 2015, the Chamber of Deputies approved reforms to the Commercial Code and the Federal Penal Code, in order to help mercantile companies streamline and optimize their processes of digitization, storage and conservation of documents generated in the daily development of their activities.
The modifications also aim to provide more agility in response times to requests for information that are required by the authorities, both administrative and judicial, when appropriate.
The foregoing, provided that, in the latter means, the provisions of the Official Mexican Standard (NOM) on the digitization and preservation of data messages are observed.
At BUSERDI we guarantee that scanning documents will help eliminate clutter and will give access to all the records and data that are currently stored in physical cabinets, shelves or boxes, which will increase productivity and have the information just a couple of clicks away.
Additionally, the digitization of all that paper can offer at least 8 benefits, which are listed below:
- Decrease in the physical storage costs of the documentation.
- Decrease in the use of paper and prints.
- Elimination of paper documents where conservation is not necessary.
- Preservation of long-term documents through backup copies.
- Standardization and rationalized ordering of documentation.
- Decentralization of information.
- Fast and secure access to information.
- Avoids loss of relevant documents.
At BUSERDI we offer solutions that complement the digitalization of documents, offering in these the following benefits in Industry and Commerce:
- Image Management Software.
- Faster data maintenance.
- Security and data protection.
- Electronic backup of all your files.
CHAPTER III, Of the Mercantile Accounting
Article 34.-Whatever the registration system used, merchants must keep a ledger book, and, in the case of legal entities, the corresponding minute books; without prejudice to the special requirements established by tax laws and regulations for records and documents that are related to the tax obligations of the merchant.
Merchants may choose to keep the ledger and its minutes book in printed format, or in electronic, optical or any other technology, provided that, in the latter means, the provisions of the Official Mexican Standard on Digitization and preservation of data messages issued by the Secretariat for this purpose.
In the case of printed media, the books must be bound and foliated. The binding of these books may be done aposteriori, within three months after the end of the year.